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12th Asian Pacific Federation of Societies for Surgery of the Hand and the 8th Asian Pacific Federation of Societies of Hand Therapists triennial meeting

Digital Poster upload deadline: Thursday 27 February 2020 5 PM AEST

The 12APFSSH/8APFSHT program is online and will be updated regularly.
Visit the 12APFSSH/8APFSHT website to bookmark the program tab

12APFSSH/8APFSHT Program Website

Specifications

Specifications set by the 12APFSSH/8APFSHT committee.

Browser requirements

Google Chrome recommended. The website will work on all devices and browsers with an internet connection.

File size

50MB maximum , including videos

Screen ratio

Landscape 16:9

Number of slides

Maximum of 3 slides, including 1 title slide and 2 content slides

File formats

PowerPoint .pptx, .pdf, .mp4 and .mp3

AV Enabled

Audio and Video in file is allowed

Deadline

Digital Poster upload deadline: Thursday 27th February 2020 5 PM AEST

Digital Poster guidelines

Congratulations on being accepted as a poster presenter at 12APFSSH/8APFSHT at the Melbourne Convention & Exhibition Centre.
The information below provides guidelines, recommendations and tips on how to design and structure your presentation. Please also read the specifications before preparing your presentation. A PowerPoint template is provided under the template tab; this is optional and we encourage you to use your own templates.


Presentation design tips

  • All Digital Posters should be a visual presentation of your submitted abstract.
  • Presentations should be well thought out and visually appealing, with a balance of text, graphics and neutral space.
  • Make your presentation clear and clean; avoid unnecessary clutter and special effects that do not add value.
  • The movement (pathway) of the eye through the presentation should be natural (down columns and along rows).

  • Title

  • The title slide should have the same title as in the submitted abstract and program.
  • Include the name of the presenter(s) and the institution or organisation where the work was completed, if applicable.

  • Fonts

  • Use upper and lower case for general content as the use of ALL-CAPITAL text is difficult to read
  • Avoid using a mixture of type/font styles

  • Content

  • All presentation should be prepared in English
  • Avoid long sentences and large blocks of text
  • The text should be brief throughout, i.e. any description of methods should be simple and concise
  • The message should be clear and understandable without the requirement of oral explanation
  • Results should be presented as graphically as possible:
    • avoid large tables of data
    • if possible, rely on photographs, drawings and/or graphs.
  • Use the space to attract your audience for discussion, not to present complex details of methods and results
  • Avoid abbreviations, acronyms and jargon

  • Layout

  • Use single spacing
  • Have enough blank space – too much text without breaks is overwhelming
  • Use margins around the edge of the slides and ensure that there is enough space between columns
  • Use symbols and colour
  • Insert photos or graphics, but do not insert too many images or images without a clearly linked explanation to the topic
  • If you are inserting figures or graphs, a short heading and legends are essential
  • Template

    We recommend reading the Guidelines before creating your Digital Poster. The use of the generic PowerPoint template below is optional. We encourage you to use your own templates, but please ensure your first slide is a ‘title slide’ and includes the title as it appears in the 12APFSSH/8APFSHT program, and the list of all speakers.



    3 Slide Template

    Digital Poster examples

    Below are examples of Digital Poster.Please note some Digital Poster below are from non-12APFSSH/8APFSHT events and may not follow the same guidelines as 12APFSSH/8APFSHT.

    FAQs

    Creating my Digital Poster

    • I have never created an Digital Poster before! What do I do?
      • Look at the example Digital Posters, read through the guidelines and FAQs, and download the PowerPoint template to use as a guide. Think of the best way you can get your point across within the 3 slide limit. Consider embedding an audio or video recording of yourself presenting the Digital Poster.

        The poster website will be available for 12 months after the event, so if delegates miss your presentation you can still inform them by providing a link to the Digital Poster.

    • Can I use animations and transitions in my Digital Poster?
      • Yes! However, we are converting from PowerPoint to HTML format - most of the PowerPoint functions are maintained during this process, but some may not be supported. Stick to basic animations and transitions or contact the help desk to see if what you want to use will work.

    • What does it look like online?
      • Check out the program. Each poster and presentation will be viewed via a pop-up.

    Uploading my Digital Poster

    • I have forgotten my logins! What do I do?
      • Click on the "Recover Login Details" underneath the logins on the presenter home page. Input the email you registered for the conference with. An email will be resent to your this address. Check your spam and junk inboxes incase the email has been marked as spam

    • How do I know if my Digital Poster has uploaded successfully?
      • If you can see your Digital Poster’s filename under the ‘Your Files’ section, then it has successfully uploaded. If you don't see your file, then there has been an issue with the upload. This could be due to file size or internet connection. Try refreshing your browser and uploading again. If it's still not visible you can contact the help desk and our support staff can help with the upload.

        File Upload image

    • I have uploaded my Digital Poster… What do I do now?
      • Make sure you have answered the post-upload questions as these pertain to how your info is displayed on the Digital Poster website. For example: Do you want to allow delegates to download a PDF or contact you via email or social media? If you have allowed such permissions, make sure your details are up-to-date. You can see what details we have in the system after you have logged in to your portal and navigated to ‘Update My Details’.

    • I want to upload my own PDF for download or I want to upload multiple files
      • Your portal allows for multiple uploads. So if you would like submit your own PDF version of your Digital Poster or you have used media in your poster and you need to upload the files in addition to your poster, please do so through the portal at the same time as your Digital Poster upload.

    • I uploaded my Digital Poster… Where's my preview!
      • We convert all the posters to HTML so they can be viewed on the website. Please allow up to 72hrs for your Digital Poster to be made available for preview. You will receive an email from us letting you know that it's ready.

    • Help! Something looks a little different!
      • Sometimes formatting shifts occur and we can definitely fix them up. Contact the help desk to let us know the issue and what slide is looking different, and we will reconvert the file for you!

    PowerPoint questions

    • How do I record audio and embed it into my Digital Poster?
      • You can navigate to the ‘Insert’ tab in the PowerPoint toolbar, from there click on ‘Audio’ and choose either ‘Audio on my PC’ or ‘Record Audio’. If you have already recorded your audio, browse to your file and click insert. Do not drag your file from your browser window onto the slide. If you want to record directly into the slide, choose the ’Record Audio’ option and it will start recording. Most smartphone headphones have a microphone that can also be used.

    • How do I get my video to play automatically on a slide change?
      • Click on the video you want to play automatically, then click on ‘Animations’ in the top toolbar. From here, you can click on ‘Animation Pane’ which will open up all the animations within your slide. The video will be highlighted. Use the dropdown to change the video to ‘With Previous’.

    • How do I export my entire Digital Poster as a video?
      • For PowerPoint for Windows you can export your Digital Poster as a video if you want to maintain all your animations, transitions and audio commentary. You can do this by going to ‘File’ down to ‘Export’ down to ‘Create a Video’ and choose ’Use recorded timings and narrations’ then click ‘Create Video’.

    At the conference

    • What do I do when I get to the conference?
      • Your Digital Poster will be displaying on dedicated poster terminals throughout the exhibition. Check that your Digital Poster is displaying correctly and familiarise yourself with how to use the touchscreen.

    After the event

    Help Desk

    We have an email system in place to help with any enquiries relating to creating your Digital Poster.


    Click the link below to email your enquiry.
    APFSSH2020@paperlessevent.com.au

    Helpful Links & Videos

    We have put together a list of helpful websites and videos to help with creating your Digital Poster.

    Canva Design Website



    Adding Animations to PowerPoint



    Inserting YouTube videos